Reviewed 18 August 2026 · next review 17 November 2026
Preparing a first submission without improvising
The system is the last five per cent of the work and the first place an unprepared team gets stuck: no account, no named owner, no plan for the reference number.
Last updated · Written and reviewed by Jonatan Tensetti · Tensetti Tools
Due diligence statements are submitted through the EUDR Information System by the actor whose pathway requires it. This tool never connects to that system, never submits anything on your behalf and cannot see whether your submission succeeded. What it can do is make sure the preparation is not left to the person who happens to be available that week.
What to have in place before the first submission
| Item | Operational test |
|---|---|
| Account and roles | Can a named person log in today, and who is the deputy? |
| Statement owner | One accountable person per flow, with a deputy who has actually used the system. |
| Internal approval | Is there a step between 'data ready' and 'submitted'? |
| Reference capture | Where is the reference number stored so downstream actors can be given it? |
| Downstream handoff | Can you pass the reference on without delay when asked? |
| Corrections | Who fixes a statement or reference that turns out to be wrong, and how fast? |
| Retention | Are records kept at least five years and retrievable on request? |
| API or manual | Decided against the expected volume, not discovered at go-live. |
| Walkthrough | Has someone worked the official user guide or permitted test environment end to end? |
Registration is not the same as filing
Large downstream actors and traders register and carry a verification duty when they learn a product might not comply, but current rules indicate they generally do not perform or submit their own due diligence statement. Do not let a registration task quietly turn into an unnecessary filing workflow.
Equally, a qualifying upstream micro or small primary operator uses a one-off simplified declaration rather than an ordinary statement per consignment. Build the workflow for the pathway you are actually on.
No account, no supplier documents, no evidence uploads. Answers stay in your browser.
Primary sources
Reviewed 18 August 2026. Always confirm against the current official text.
- Roles and responsibilities — European Commission. Current operator, downstream operator and trader descriptions.
- Understand due diligence — European Commission. Information requirements, risk assessment and mitigation workflow.
- EUDR Information System — European Commission. Production and test environments, accounts and system resources.
This is a self-service readiness and documentation tool based on the information you provide and the sources listed for assessment version 1.0.0. It is not legal advice, an audit, certification, conformity assessment or an official filing. It does not submit a due diligence statement, validate Annex I classification or geolocation, certify deforestation-free status or determine negligible risk. Verify material decisions with the relevant authority or a qualified adviser.